Qualify the request conversationally
Ask which type of meeting someone needs before checking a relevant duration.
Vallamo + Calendly
AI booking assistant for Calendly
Vallamo is an AI booking assistant for Calendly that helps someone book without starting with a scheduling link alone. It answers questions using your approved business information, checks live Calendly availability and books into your connected calendar.
A conversation before the calendar invitation
Calendly links are useful when someone already knows they want a meeting. When they are undecided, a link cannot itself explain your offer; Vallamo can answer from approved information, then offer an appropriate live slot.
Keep the connected scheduling system
Vallamo writes the meeting into Calendly rather than asking a member of staff to copy the details.
Do not guess at the answer
If the prospect asks a question outside the approved information, Vallamo takes details or hands over to a person.
How the Calendly connection works
1. Connect Calendly
Use the Calendly connection for live availability and appointment creation.
2. Approve your service knowledge
Check the automatically drafted information about what you offer and your meeting types.
3. Make enquiries bookable
Let a website visitor or social contact ask questions before selecting a time.
What customers see, and what your team keeps
Customers can ask a question, hear an approved answer and choose an available appointment in their preferred messaging channel. Your team continues to manage its schedule in Calendly, with Vallamo conversation transcripts and source references available when you need context.
Vallamo also supports human handover and live takeover, instant email alerts for new leads, and text confirmations and reminders. Optional deposit collection is available on the Growth plan. See the plans and pricing.
What is confirmed, and what needs checking
Event-type routing rules, conferencing-link creation, round-robin assignment and invitee-question field mappings depend on your Calendly setup, so we confirm each one with you before launch.
This page describes Vallamo's confirmed general booking workflow. If your organisation relies on specific third-party custom fields, permissions or workflows, test those requirements before launch.
FAQs
The things owners ask before connecting Vallamo to Calendly, answered straight.
Is Vallamo a replacement for Calendly?
No. Calendly remains the booking system. Vallamo adds a conversational front desk in front of the booking step.
Why use a conversation rather than only a Calendly link?
A link is efficient when somebody is ready to schedule. Vallamo can first answer approved questions and help them identify the appropriate meeting.
Can it book a named colleague?
Vallamo supports booking with the right practitioner or staff member where matching connected availability is available. We confirm how your Calendly team routing is configured during setup.
Will it make up details about my services?
No. Its answers come from knowledge you reviewed and approved. It says when it is unsure and can hand over.
Can it handle Instagram or WhatsApp enquiries?
Yes. Vallamo supports Instagram DMs, WhatsApp and website chat. It does not currently answer voice or phone calls.
Will the conferencing link be created automatically?
Whether a conferencing link is created for a meeting depends on how your Calendly event types are set up, so we confirm the exact meeting workflow with you before it goes live.
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